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The following steps will take you through the new Microsoft Team or site request process.

Before we get started, please ensure you have read What is a Microsoft Team and understand what content can and cannot be stored in Microsoft 365. When assigning permissions please do not exceed 10 members and owners combined. Additional permissions can be added once the site is created.

Departmental SharePoint pages are not suitable to be shared force-wide and should be used as an information sharing tool within your teams only. Locally created departmental pages will not be linked to on the intranet. If you require published content that is available to the wider organisation please contact Corporate Communication.

Suitable for Microsoft 365

Information from NOT PROTECTIVELY MARKED up to OFFICIAL. ALL routine public sector business, operations and services should be treated as OFFICIAL. This includes a wide range of information, of differing value and sensitivity.

Information marked as OFFICIAL-SENSITIVE could have more damaging consequences if it were lost, stolen or published in the media. It can still be hosted in Microsoft 365 but MUST be marked as OFFICIAL-SENSITIVE and will be provided additional protections.

Not suitable for Microsoft 365

Microsoft Stream must not be used for evidential content (e.g. CCTV, smartphone or body cam footage)

Sway should not be used to host officially sensitive content due to data residency in the U.S.A.

Clicking Next confirms your understanding of what content can and cannot be hosted in Microsoft 365.

Select your Microsoft Team or SharePoint Site template type

Please correct the following before continuing:

Please choose a Team/Site Template

Templates are provided to fulfil your business requirement. We expect most users to select Microsoft Team template, this template is tailored for most day-to-day activities and integrated into your MS Teams experience. Of course, you can choose other available site templates as required.

Enter Your Details

Please correct the following before continuing:

Please enter a Name for your Team/Site
Only letters A-Z (upper or lower case) , 0-9, and 'â€“' and '_' characters are allowed in the site name.
Please enter a description of what the team/site is being used for. This will be displayed to users.
You have exceeded the maximum number of characters in the description field.
Please enter a reason why you need this site. This will be displayed to the approvers.
You have exceeded the maximum number of characters in the rationale field.

Requestor:

Site requestor will go here...

Name:

Description:

Rationale:

Provide Department Information

Please correct the following before continuing:

Please choose an existing Team
Please enter a new Team
Please enter a Site Url
The Site Url can only contain letters, numbers, dashes and underscores
The selected sub department has not been configured with an associated department managed metadata value so cannot be selected. Please contact service.desk@cambs.pnn.police.uk to resolve this.

Force:

Department:

No departments for selected force. If this is in error please contact service.desk@cambs.pnn.police.uk to get your department added.

Sub Department:

No sub departments for selected department. If this is in error please contact service.desk@cambs.pnn.police.uk to get your sub department added.

Select Team:

No teams for selected sub department. Please use the Add Team option below to add a new one.

Add Team:

Show in Directory:

Site Url

The url will be autogenerated based on your template choice, you will be notified of the url once provisioned.

Configure Permissions

When assigning permissions please do not exceed 10 members and owners combined. Additional permissions can be added once the site is created.

Loading please wait

Please correct the following before continuing:

Site Visitors:

Additional Groups:

None

Everyone (except External Users)

View Summary

1. General

Requestor:

Type:

Name:

Description:

Rationale:

2. Information

Force:

Department:

Sub Department:

Team:

Show in Directory:

Site Url:

3. Permissions

Site Visitors:

Site Visitors Additional Groups:

4. Next Steps

Your department supports automatic approval, no department approval is required. After you submit your request, your team or site will be prepared. Once it is ready you will be notified by email.

Your department requires approval before your team or site can be created. After you submit your request, your department approver will be notified to approve or reject your request. If approved, your site will be prepared and a notification will be sent when ready.

Important: Each team or site request will be reviewed by the Information Management Unit and if a duplicate or invalid site, you will be notified by email and the team or site will be removed.

Loading New Site Request Wizard

Name	Rationale	Requested Date	Department Approval	Creation Status	Governance Approval